2025 YMCA NATIONAL LONG COURSE
SWIMMING CHAMPIONSHIP

Tuesday, July 29 - Saturday, August 2, 2025

Florida Aquatics Swimming & Training (FAST)
Ocala, FL

This year's Parade Theme - Pirates

Hotel Booking Link

 

 

Post Meet Info

Survey

Please complete this survey to share your feedback on the event and help us to continually improve the experience for all.

 

Results Files for Coaches

These files are for import into Team Manager, TeamUnify or your other team management system.

Championship Meet Import File              Time Trial Meet Import File

Award Labels

Coaches may print the completed award labels for their team by scrolling through this list and printing only the pages associated with their team.  Use Avery 5160 or equivalent labels. 

Team Scores at Conclusion of Meet

View Scores.

Backup of Meet Manager databases for your use

Championship Meet                       Time Trial Meet

Remember to Pay your Invoice for Deck Entered Time Trial Entries by August 15

Details for your Deck Entered  entries can be viewed here.

Heat Sheets

 

Results

Online results are available at this page.

Schedule of Activities

This is the schedule of swimming events and activities for each day of the meet.  The schedule contains event/activities, dates/times and locations.  For coaches, swimmers, officials and parents.  Latest Version of Schedule last updated 6/19/25.

Warm-Up Schedule

This is the schedule of lane usage in the competition pool during the warm-up times. 

Estimated Session Timelines

For your planning purposes only, these are the unofficial estimated timelines (without scratches) for each day's prelim and final sessions.  Last updated 7/23/25.

Senior Recognition

Download a PDF of our Senior Recognition slideshow at this link (13MB file).

Psych Sheet

Click here.  Last updated July 24.  This is the unofficial psych sheet for the 2025 meet and does not include entries from the late entry process.  If you see any entry time error, bring it to Coach Check-In at Ocala.  Missing swimmer(s) contact the Entry Chair.  Parents/swimmers should direct all their comments to their coach.  ONLY COACHES may contact the Entry Chair.

Facility Map

View and download the map of the Florida Aquatics Swimming & Training (FAST) facility with the setup for the YMCA Long Course National Swimming Championship. View Map

Proof of Times

These teams have been selected for Proof of Times.  An email has been sent to a representative of each of the selected teams.  See the List of Times to be Proved.

Meet Handbook

The 2025 YMCA National Long Course Championship handbook provides information for coaches, swimmers and parents to prepare, enter,  attend and compete in the championship.  The 2025 meet handbook has been divided into two documents.

Pre-Meet Coaches Meetings

The Coaches Meeting was held Wednesday, July 23 at 8:00 PM EDT.  The link to a recording of the meeting is here. 

For coaches new to YMCA Nationals,  there will be an additional in-person meeting  Monday, July 28, 3 PM at FAST (upstairs conference room).

Contact List

Need to contact someone about the meet, find appropriate contact in this list.

Entry Information

ENTRY DEADLINE: Monday, July 21 at 9:00 pm ET

The Swimcloud entry system will open for entries on June 30, 2025.   Documentation for using the Swimcloud entry system is available here.  

The link to the entry system for the Championship meet is here.

The link to the entry system for the Time Trial meet is here.

If you experience problems while using the Swimcloud entry process you can ask for help.

Meet Qualifying Times

List of 2025 Time Standards.  The period for achieving the Qualifying Time Standard is April 1, 2024 through the entry deadline.  

Order of Events

There are two minor changes to the Championship event order this year.  On day 3, the 100 Butterfly is now the first event and the 400IM becomes the 3rd event.  On day 5, the 50 Freestyle is now the first event and the 200 IM becomes the 2nd event. 

Championship Events           Time Trial Events

Meet Entry Files

Entry File for Championship Meet  (Updated 6/2/25)               Entry File for Time Trial Meet  (Updated 6/2/25)

Attestation Forms - CEO/Executive Director, Coach, Adult Athlete, Parent of Minor Athlete

Find all required forms HERE. 

Important Notes:

1) Please use exactly the same name on the entry and the attestation. When a swimmer's (or coach's) name is different on the entry than what is used on the attestation, the individual does not show as having submitted an attestation and there is a delay at Check-in.

2) If your team is an association team, your CEO needs to complete the Declaration Form and use the association's association number. If your team is a branch team, your branch Executive Director needs to complete the Declaration Form and use the branch's association number. Do not have a CEO complete one Declaration Form for multiple branch teams.

Eligibility Waiver Request 

To request a waiver of one of the eligibility requirements for a swimmer, the head coach completes and submits this electronic form with as much detail and supporting material as possible. Submit no later than Monday, July 21 (entry deadline).

Coach Authorization Form

For YMCA teams that will not have a certified, registered and approved coach on deck with their athletes for part or all of the meet. Complete this form and bring to Meet Check-in.

Submitting Insurance

Each YMCA represented in the meet must have a current Certificate of Liability Insurance filed with YMCA of the USA. See SAMPLE that includes the exact wording required. The COI is filed by your YMCA's MOYP Administrator or CEO in the Data Collection Hub. This is the same place they submit your YMCA's annual report. If they do not see the COI Submission portal, they just need to go into MOYP and edit role assignments then access the COI Submission as association data steward. Send questions to Meredith Griffin.

Customized list of YMCAs in the meet (as of 7/24/25).  If you don't find your YMCA in the customized list, then use the full Current list (as of 7/24/25) of all YMCAs.

LIst of CEO Declaration forms which have been received as of 7/24/25.

New this Year - Additional Opportunity for Para-Swimmers

Each night during the finals session, we will run one combined heat (mixed gender, mixed events)  for para-swimmers.  The heat will be swum before the final relays.  The heat will consist of the events swum that day.  All para-swimmers will automatically qualify for this heat if they swam in that day's preliminaries.  Declining to swim at finals will not be subject to any penalty.

Athlete Travel Assistance

Up to $600 is available from the YMCA Athlete Travel Assistance Program to athletes who would not otherwise be able to travel to the meet.  The athlete's head coach submits the application and payment is made to the athlete's YMCA.  Athlete must be receiving financial assistance from their local YMCA.  Deadline to submit is July 22.  Full information and and application submission link is HERE.

Senior Recognition

As part of our Senior Recognition at the meet, we are creating a presentation.  If you are a graduating senior and would like to be included in the presentation, please submit your information before July 19.   Details for submission.

Moment of Remembrance

During the meet, members of our YMCA Swim Community who we have lost since we last met in April 2025 will be remembered in a Moment of Remembrance.  We are preparing a slide show to recognize these individuals.  If you would like to have an individual included, please send their name, their connection to YMCA swimming and their picture to Bob McDowell at [email protected].

Planning to Swim at FAST on Sunday?

For those athletes who arrive on Sunday, FAST will allow YMCA swimmers to swim in the pool from 12 noon to 7 PM.  The cost to swim will be  $5/swimmer.  Athletes under 17 & under must have a waiver form signed by their parent.  Athletes 18 and older must sign an adult waiver form.

17 & Under Waiver Form             18& Older Waiver Form

Volunteers

Officials 

If you are willing to volunteer as an official at the meet, please complete this form.  You can access the official's welcome packet here.

Timers

Volunteer timers are needed for all sessions of the meet.  Timers: Use this link to sign up.  Those who work at least five sessions receive a shirt and an all-session spectator pass.  Hospitality will be availability for timers at the sessions they work. 

Swim Officials Trainings

YMCA Swim Officials Level I, Level II, AO and Trainer level courses will be offered prior to the start of the meet. Level I, Level II and AO will be on Monday, July 28, 8:00 am-Noon. Trainer will be Sunday, July 27, 1:00-6:00 pm and Monday, July 28, 8:00 am-Noon. See the course descriptions and prerequisites here. To register for any of the trainings, go to the YMCA Learning and Career Development Center (LCDC) -

Administrative Official -  https://lcdc.yexchange.org/s/c05k03h

Athlete Volunteers - Reflections and National Anthem

Athletes are invited to offer a Reflection or Perform the National Anthem prior to the start of a meet session.  National Anthem performers must have experience perforning the anthem in front of a large audience and may be asked to submit an audio sample before being selected.  Apply HERE.

Athletes - Apply to carry your state sign in the parade of athletes

Athletes or coaches may use this link to apply to carry your state's sign in the parade.  Assignments will be made of a first come-first serve basis and if the sign is lost or damaged your YMCA will be charged $50 for a replacement.

Spectator Admission Wristbands - Purchasing Site Now Live

Before you decide to purchase Spectator Admissions Wristbands, have you thought about volunteering as a timer?  Perks for timers working a mininum of five sessions include free admission for all sessions not worked as a timer.  If interested, see the Timers item in the Volunteers section.

All purchases of Spectator Admission wristbands will be made online through the Hometown Tickets website. Please note: Ticket processing fees are added at checkout.

Click HERE to purchase tickets.

Spectators who purchase their Spectator Admissions prior to Wednesday July 23 will receive Earlybird pricing.  All Spectator Admissions puchased on July 23 and afterwards will be at the Standard price.  See the Meet Handbook for pricing information.

Event Merchandise Pre-Orders

To order event merchandise prior to the event, use this link. Metro Swim Shop will be on site during the meet to sell event merchandise, swimwear and equipment

New - Reserve your Action Photos

Sport Photography by Simone Amaduzzi is the professional photographer on deck this year.  You may reserve action photos of your swimmer on a first come first served basis through this link.

Building Access and Parking 

On Sunday and Monday, access to the facility will be through the main lobby doors at the front of the building.  On Tuesday through Saturday, the back gate located behind the facility will be open for athletes with bag tags and coaches with credentials from 6:45AM to 8:00AM and 3:45PM to 5:00PM.  At other times, entry is available through the main lobby doors.

Spectator and volunteer entrance is though the main lobby doors.

Parking is free at FAST.  We recommend that teams use the parking area behind the building for drop-off and for parking large busses or vans.   There will be additional parking available for spectators and teams in the front of the building.

College/University Coaches Invitation

College/University coaches are welcome at all YMCA National Swimming and Diving Championships.  We encourage you to come see the talented athletes that can be part of your future team.  We request that all college coaches check-in at meet registration/coach check-in with their business card or school identification and a photo ID.  You will receive complimentary admission.  After the meet you will receive a list of attending teams, coaches and swimmers.  You may use this form to pre-register.

 

  

Ocala/Marion County Website and App

Hotel Booking Link

IMPORTANT: Hotel booking is through MCI, a nationally recognized company and partner of the YMCA. PLEASE use this service in order to get the best rates for your hotel rooms and at the same time support the Travel Assistance Fund, which provides assistance to swimmers who are not able to afford this meet otherwise.

Thank you to the following GOLD LEVEL hotel participants in Ocala for committing to this event and providing the best rates to our teams and families: 

  • Avid Hotel Ocala Downtown
  • Comfort Suites Ocala North
  • Courtyard by Marriott Ocala
  • Equus Inn
  • Fairfield Inn & Suites Ocala
  • Hilton Ocala
  • Homewood Suites by Hilton Ocala
  • LaQuinta Inn & Suites
  • Sleep Inn & Suites
  • Springhill Suites Ocala

 

More information will be added throughout the season. Check back regularly.